Examinations Manager

Job Description

We are seeking to appoint an ambitious, highly effective Examinations and Assessment Officer

Responsible to: Deputy Head Teacher in charge of assessment and examinations and ultimately to the Headteacher.

Purpose of the Job:

Working under the direction of the Headteacher and the SLT to effectively implement the school's examination and assessment policy.

The post requires a willingness to work beyond standard hours during busy periods to enable him/her to start/finish examinations and complete necessary despatch of scripts, processing of results.

The Examination and Assessment Officer undertakes all aspects of examinations administration - preparation, organisation and supervision of all public examinations in accordance with the regulations laid down by the Awarding Bodies and application of those same standards to mock examinations.

The smooth running of public examinations is vital to the candidates and the centre as a whole to ensure that candidates are given the opportunity and environment to fully demonstrate their abilities

The collection, data entry and analysis of the variety of statistical information required across the School.

To maintain and input assessment data on the school's management systems and analyse the data and inform the appropriate members of the senior management team.

Responsibilities:

To ensure the effective day to day running of examinations.

To ensure that all data relating to student attainment is complete.

Administration:

To ensure and maintain all administrative and organisational aspects of the examination and assessment system

• to include exam season preparation, data collection for registration and entry, checking and processing, liaison with course leaders, estimated grades collection and submission, coursework mark collection and submission, subsequent parcelling and despatch of coursework, plus general tasks such as photocopying and filing.
• Entry documentation and timetable issue to candidates
• Identification and resolution of exam clashes.
• Results processing and issue to candidates.
• Results lists and associated documentation to staff.
• Coordination of application for and processing of access arrangements / special consideration/ enquiries into results/ publications orders and management of exams budget.
• Checking of receipt and secure storage of confidential materials.
• Maintaining day-to-day contact with the Awarding Bodies
• Drawing up exam timetables (including for SATS if required and internal examinations
• Management of the post-results services available
• Management of malpractice procedures should the need arise
• Appropriate circulation of incoming information, logging important communications and generally ensuring an efficient office environment
• Management of assessment and target setting data of all students
• Analysis of data alongside Deputy Headteacher
• To provide support to the school's Administration Team if required.

Organisation:

• Undertaking all work involved in exam entries: making the internal arrangements in the school for rooming (in liaison with the cover administrator and Premises Management) and invigilation (including for mocks), processing and recording results
• Liaison with Learning Support to provide for students with special access arrangements
• Setting up of exam rooms with candidate cards, oversight of start, paper change-over's and end of exams, despatch of scripts
• General oversight, preparatory organisation, scheduling and invigilation of mock examinations
• Preparation and organisation, rooming and invigilation of SATs and subject module tests and all other public examinations
• Invigilation of examinations where necessary
• Recruitment, training and management of an invigilation team
• Brief pupils via attendance at selected assemblies on examination procedures, appropriate conduct

Skills, Abilities and Personal Qualities:

• Methodical, well organised, meticulous, able to prioritise and cope with a high level of responsibility
• Capable of forward planning
• Ability to work calmly under pressure, and to tight deadlines with effective time-management skills
• Able to make decisions, use own initiative, be pro-active
• Good interpersonal/negotiating skills, able to communicate effectively with a range of staff and students
• Able to manage teams of people
• Ability to work accurately with particular attention to detail
• Understanding of the need for confidentiality, data accuracy and security
• Computer literacy; Experience of Word and Excel essential and Sims desirable
• Good record of attendance and punctuality
• Calm, flexible, dependable, reliable with a sense of humour

The holder of the post reports to a senior member of the teaching staff, but in practice the role is largely autonomous. The post holder will be expected to carry out such other duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility as required by the Headteacher.

Information about the School

Cecil Jones has been graded GOOD by Ofsted after a full inspection in September 2023.

As part of the Loxford School Trust we are able to work within a hub of schools, led by Loxford School, an Outstanding school, thus ensuring that our staff are able to deliver the highest educational standards.

This enables us to stay ahead of an ever evolving education system and a constantly changing society. The Trust strongly believes in developing students, so that they are able to achieve their potential both academically and as members of our community.

We work on the traditional values of respect, discipline and responsibility to prepare our students for the challenges of examinations, social interactions and the world of work. We want all of our students to find their passion and have the tools to pursue their dreams.

Our vision is simple, “that no child is left behind”.

Students are at the centre of everything we do and we aim to give all the necessary foundations for success by helping students develop the skills and attributes that will provide them with real life-chances. Students are expected to work hard and to achieve their individual best academically, to develop skills relevant to the 21st Century and to develop the self-confidence and sense of purpose necessary for success in a highly competitive global society.

Cecil Jones Academy will provide a safe, yet challenging environment where students can succeed and excel.

We will develop a strong pastoral system and curriculum to allow us to ensure that our students are happy, safe and challenged in all they do at school.

Cecil Jones Academy is an inclusive school and we pride ourselves on the fact that we are a family. We will work closely with our parents and our community in order to achieve the best for all in our school.

We aim to:

• Achieve exam success for all – we want our pupils to have as many choices as possible, with a strong foundation of GCSEs
• Ensure that every child leaves our school knowing themselves as an individual, as a member of a team and as a citizen
• Create a culture of learning for life
• Provide the skills needed for self-management, resilience and self-worth
• Give opportunities and experiences outside of the classroom to enrich our pupils

We believe that every student has the potential to achieve greatness and will work with every student to ensure that they get there. Our school is committed to the success of each of our pupils.

Our website should answer many of your queries.

The Loxford School Trust and Cecil Jones Academy are committed to safeguarding and promoting the welfare of children and young people and expects all staff to share in this commitment. This appointment is subject to an enhanced DBS check and positive references.