Administrative Assistant

Job Description

St Francis Catholic Primary School, Maldon, CM9 6HN

Part-time: Administrative Assistant

Start Date: Immediate

Scale 3, Point 5-6 (FTE £23,500-£23,893)*

Actual Salary £11,127.66-£11,313.75*

* Pending annual pay award which will be backdated to start date.

Hours: 21 hours per week: Monday and Wednesday (9.00am to 12.00pm) and Tues, Thu and Fri (9.00 am - 3.00pm with 1 hour lunch) term time only.

We are seeking a friendly, positive, efficient, and well-organised Administrative Assistant to assist with the admin in our busy school office. The role involves a variety of reception and administration duties. The successful candidate must have a high standard of written and spoken English as well as good numeracy skills and be able to use a range of IT software.

The successful candidate will be an enthusiastic team player, working in partnership with the office team, and be able to work calmly and accurately under pressure. You will have excellent written and oral communication skills and be able to communicate with parents, children and colleagues in a positive and helpful way. Coupled with this you should be organised, methodical and have an excellent knowledge of Microsoft Office. You will need to manage sensitive situations with empathy, tact and diplomacy, and maintain confidentiality at all times.

In this role, you would be:

* Acting as a first point of contact, meeting and greeting pupils, parents and other visitors, and dealing with enquiries in person, by phone or email;

* Helping with the organisational and administrative aspects of school life;

* Helping with first aid, medication and medical plans for pupils.

* Helping to manage attendance.

* Helping with the collection and banking of payments.

* Helping to organise trips.

*To undertake the administration of the school Breakfast Club.

* Helping with administration of pupils arriving and leaving the school.

The successful candidate will have:

* Ideally previous experience of working in a school office but training can be given.

* A friendly and helpful manner, promoting a positive image of the school at all times.

* Excellent oral and written communication skills.

* The ability to deal with pupils, parents and staff with warmth and professionalism.

* Have excellent ICT skills including Word, Excel and Publisher.

* Experienced in the use of SIMS and Parentpay but training can be given.

* Good organisational skills with a high level of accuracy and efficiency.

* Educated to at least GCSE Maths and English level 4/5 (Grade C) or above.

* Enthusiasm for working in a busy school environment and getting involved in the wider aspects of school life.

We can offer you:

· A friendly and positive working environment;

· Appropriate training, if needed;

· A strong and supportive team of staff and governors;

· Continuing professional development;

Visits to the school are welcomed and encouraged.

Any appointment is subject to enhanced DBS disclosure, medical clearance and satisfactory references. Please be aware we reserve the right to close the application deadline early.

Information about the School

We are a Federation of two schools, St. Francis, Maldon and St. Joseph's, South Woodham Ferrers. We are a forward-thinking Federation committed to high standards for all our children. The vast majority of our teachers are experienced and staff turn over is low. Our teachers provide support and challenge to develop independence in a safe, enjoyable and caring environment.

We are fully committed to safeguarding and promote the welfare of children and expect all staff and volunteers to share this commitment. A disclosure and barring service certificate will be required for all posts. The post will be subject to enhanced checks as part of our prevent duty.