Finance Assistant

Job Description

Finance Assistant

Full Time , Permanent

Essex 2023 Scale 4, Point 7 - 8 ( £25,584 - £25,992 FTE)

8.30 - 4.30 pm (30 minutes unpaid lunch each day) (early finish 1 day per week to be agreed with Line Manager)

We are looking for a dynamic and enthusiastic Finance Assistant to join our expanding team. You will ensure the school's financial regulations are observed to operate the day-to -day financial arrangements and control.

You will work with finance team members to provide an efficient, effective and secure financial system.

We would like from you:

The ability to work as part of a team, be pro-active, inspiring and above all, an effective communicator.

We can offer you:

Excellent professional development opportunities as part of a growing family of eight schools - www.seeat.org
Lovely students and expert colleagues in a school that fosters positive relations, good wellbeing, promotes equality and inclusion and celebrates diversity.

VISION AND PURPOSE:

• Ensuring the school's financial regulations are observed to operate the day-to-day financial arrangements and control.
• Working in liaison with finance team members to provide an efficient, effective and secure financial system

MAIN DUTIES AND RESPONSIBILITIES:

• process and place approved purchase orders from approved requisitions in line with the approved budget.
• Assist with obtaining 'best value' for orders, ensuring 3 quotes are obtained and retained in line with financial regulations where required and tenders have been obtained if necessary.
• Process delivery notes as and when needed.
• Process invoices and other payment requests (e.g. bursary) for authorisation attaching all invoices to the relevant entry on the accounting system (all info will be scanned if necessary and stored electronically) and ready for payment within agreed supplier payment terms by the central trust team.
• Ensure new suppliers are checked ready for entry on the accounting system working alongside the central trust team.
• Check supplier statements balances to accounting system as and when received.
• Process petty cash claims ensuring reimbursements are accurate and the account reconciles and complies with financial regulations.
• Process Direct Debits and Standing Orders on the school's accounting system, in a timely manner.
• Reconcile and process monthly credit card purchases to statement.
• Preparation and processing of monthly photocopying and printing recharges to department.
• Prepare income for banking, issue receipts, liaise with cash collection company to transfer funds to bank.
• Support with the operation of Cashless Catering, ParentPay & Ticketsource accounts as and when needed e.g. create accounts; create events/trips/items; answer parent queries; prepare reports when requested; process income onto accounting system.
• Liaise with relevant staff & uniform suppliers to ensure pupils with free school meals status receive available support.
• Reconcile pupil names on timetables for music & drama lessons to finance system termly or when alterations are made.
• Raise invoices and monitor timely collection of all debts (credit control).
• Process all other income on the accounting system reconciling to primary records.
• Ensure enquiries from staff, students and external are dealt with effectively and efficiently.
• Be fully aware of all procedures within the finance office to assist colleagues and enable cover of any staff absence.
• Undertake general clerical duties as required.
• Attend relevant training and take responsibility for own development.
• Attend relevant school meetings as required.
• Respect confidentiality at all times.

For further information and to apply please visit

https://mynewterm.com/jobs/136490/EDV-2024-WHSG-32689

Information about the School

Westcliff High School for Girls is committed to safeguarding and promoting the welfare of children and young people and expects its entire staff to share this commitment. All post-holders working in our schools will be considered to work in Regulated Activity and will be required to have an Enhanced Disclosure from the Disclosure & Barring Service (DBS). In line with Keeping Children Safe in Education guidance all shortlisted candidates may be subject to online searches that may include social media. For further information please contact HR@seeat.org.