School Business Manager

Job Description

An opportunity has arisen for Churchgate Primary to appoint a School Business Manager. This position would be 3 days per week, negotiable to suit the candidate and would involve working closely with the Head Teacher and Governors in the maintenance and development of the schools budget and all financial matters.

Hours: 3 days per week, minimum of 21hrs per week, working pattern to be agreed at interview - term time and additional 2 weeks (39 weeks per year)

Salary: LGPS Scale 8, Point 25 - 28 (pro rata)

Start Date:

1st January 2025 or earlier if agreed with school and candidate

The successful applicant will have:

Experience of financial management and budgetary controls

Experience of IT and knowledge of accounting and management information systems

The ability to work under pressure to deadlines

Excellent communication and interpersonal skills

We would encourage you to visit our school. To arrange an appointment, please contact the school office on 01279 866059 or email admin@churchgate.essex.sch.uk

Churchgate C.E. Aided Primary School is commited to safeguarding and promoting the welfare of children and adults. We expect all staff and volunteers to share this commitment. An enhanced DBS disclosure will be required for the successful candidate inaccordance with Safeguarding Children and Safer Recruitment in Education Legislation.

About the School:

Churchgate C.E. Aided Primary School is a one form entry school on the edge of Old Harlow. We have a caring community and strong links with the local church. We pride ourselves in providing great opportunities for learning and we are very proud of the achievements of our pupils and our community. We embed a culture of courage, compassion and thankfulness in our school. The well-being of every child is of a high priority for us and our pupils' well-being is at the centre of everything we do. Our mission is to Nurture Life In All it's Fullness. You will be warmly welcomed and supported as part of our team. We reserve the right to interview ahead of the published closing and interview dates, should the right candidate apply.

Please see attached the job description and person specification.

Job Description

Job Title School Business Manager (Primary)

Grade2020 Scale 8 (2019 Band 4 max)
Reports to
Headteacher
Liaison with
All staff
Job Purpose
To operate, maintain and develop the financial procedures and systems of the school in co-operation with the other members of the Senior Leadership Team and Governors

To co-ordinate the maintenance of the school site and its buildings, the preparation of maintenance schedules, the efficient operation of all facilities on the property

To advise the other members of the Senior Leadership Team on non-teaching matters so as to contribute to the successful and effective operation of the school
Duties

Key Tasks

Financial

Premises

Personnel

Administration

To monitor all accounting procedures and resolve any problems, including: the ordering, processing and payment for all goods and services provided to the school. The operation of all bank accounts, ensuring that a full reconciliation is undertaken at least once per month. Maintaining an inventory and preparation of invoices and collection of fees and other dues
To be responsible for liaising with the LA for the provision of a comprehensive payroll service for all school staff
To prepare financial returns for the DfE, LA and other central and local government agencies within statutory deadlines
To prepare, for approval by the governors, annual estimates of income and expenditure.
To obtain agreement of budgets, and to monitor accounts against budgets.
To produce regular reports for budget holders and report on the financial state of the school to the Headteacher and Governors
To be responsible for seeking professional advice on insurance and advising the other members of the Senior Leadership Team on appropriate insurances for the school, and handling any claims that arise
To help ensure that the school is following 'Best Value' procedures
To be responsible for filing, security and retrieval of financial data, including appropriate backup of computerised records

To co-ordinate the maintenance of the school site and the buildings, the preparation of maintenance schedules, the efficient operation of all facilities on the property
To monitor contracts, tenders and agreements for the provision of support services. To purchase, either directly or indirectly, the schools energy supplies

To be responsible for personnel matters relating to all staff, for the clearance for new staff - medical, child protection and to arrange the issue of contracts of employment.
To maintain confidential staff records
To co-ordinate and assist in the recruitment of all staff
To prepare annual teacher salary statements for all teaching staff
To be responsible for all administration arising from staff absence
To maintain records of supply teacher employment and arrange monthly pay claims
To advise school staff on pay and other personnel related matters
To advise the Headteacher and Governing Body on pay and contractual matters

To be responsible for obtaining the necessary licences and permissions and ensuring their relevance and timeliness
To be responsible for the systems and general management of the school's administrative and financial computer network, the implementation of appropriate Management Information Systems and the full computerisation of the administration accounting and record systems, including desk top publishing. Acting as System Manager for the administrative computer network.

General
· To ensure data security and integrity

· To ensure compliance with Data Protection legislation

· To apply for appropriate sources of funding additional to the school's delegated budget

· To oversee, in concert with the Headteacher and under the scrutiny of the Governors, such applications and ensure the appropriate expenditure of any funding obtained

· To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with Headteacher.

· To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace

· Ensure that all duties and services provided are in accordance with the School's Equal Opportunities Policy

· The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment

· The duties above are neither exclusive nor exhaustive and the post holder may be required by the Headteacher to carry out appropriate duties within the context of the job, skills and grade

SCHOOL BUSINESS MANAGER

PERSON SPECIFICATION

General heading
Detail
Examples
Qualifications & Experience
Specific qualifications & experience
NVQ Level 3 or equivalent qualification or experience in financial management

Knowledge of relevant policies and procedures
Detailed knowledge of school policies and procedures
Literacy
NVQ Level 2 in English or equivalent
Numeracy
NVQ Level 2 in Maths or equivalent

Ability to undertake complex financial/budgetary calculations
Technology
Ability to use word processor and wide range of financial and administrative IT packages
Communication
Written
Ability to complete complex returns, write complex letters and reports
Verbal
Ability to exchange complex verbal information clearly and sensitively
Languages
Seek support to overcome communication barriers with children and adults
Negotiating
Ability to negotiate effectively to achieve best outcomes

Ability to manage difficult or controversial exchanges
Working with children
Behaviour Management
Understand and implement the school's behaviour management policy
SEN
Understand and support the differences in children and adults and respond appropriately
Curriculum
Basic understanding of the learning experience provided by the school
Child Development
Basic understanding of the way in which children develop
Health & Well being
Understand the importance of physical and emotional wellbeing

Ability to support children who may be unwell
Working with others
Working with partners
Establish effective relationships with those working in and with the school
Relationships
Ability to establish rapport and respectful and trusting relationships with children, their families and carers and other adults
Team work
Ability to make an distinctive contribution to the work of a team both as member and manager.
Information
Contribute to the development and implementation of effective systems to share and safeguard information
Responsibilities

Organisational skills
Excellent organisational skills

Ability to remain calm under pressure
Line Management
Ability to manage and support the work of others
Time Management
Ability to plan and manage own time effectively
Creativity
Demonstrate a highly creative approach to work

Ability to resolve complex problems independently
General
Equalities
Demonstrate a commitment to equality
Health & Safety
Basic understanding of Health & Safety
Child Protection
Understand and implement child protection procedures
Confidentiality/Data Protection
Understand and comply with procedures and legislation relating to confidentiality
CPD
Demonstrate a clear commitment to develop and learn in the role

Ability to effectively evaluate own performance