Job Description
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Our Lady of Lourdes Primary School is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.
At Our Lady of Lourdes Primary School, we have the very highest expectations for all of our children in everything that we do.
We have an exciting opportunity for an enthusiastic and committed individual to join our administration team as our Attendance Officer.
We are looking for a person who:
Is kind, caring and flexible in their approach
· Is committed to upholding and promoting the ethos and values of the school
Can work as part of a team well as taking the initiative where appropriate
Is reliable, focused and resilient and able to work under pressure
Is willing to develop their skills, knowledge and understanding by engaging with ongoing professional development opportunities
· Wants to ensure the best possible opportunities for all pupils
· Ability to maintain confidentiality at all times
Committed to safeguarding, equality, diversity and inclusion
Job details
Salary: Scale 6-8
Hours: 8.30-12.30 Monday-Friday
Contract type: Part-time
Reporting to: Personal Development Behaviour and Welfare Lead
Main purpose
To monitor and report on whole-school attendance data, analysing data to identify key areas of concern. To work closely with pupils, staff, parents and carers to reduce levels of absence, and act appropriately when persistent absence becomes a safeguarding issue.
Duties and responsibilities
Administration
Ensure daily attendance registers are accurate and complete, and follow up with staff members about any incomplete data
Follow up on any unexplained absences with parents/carers, escalating issues as appropriate in line with school procedures Initiate and oversee the administration of absence procedures, for example letters home, attendance clinics and engagement with local authorities/other external agencies and partners
Manage attendance returns for the school census
Manage the process of issuing penalty notices to parents
Maintain accurate records of communications with parents/carers and relevant interventions
Build and refresh knowledge of the school's MIS and other relevant systems
Monitoring and reporting
Produce and interpret attendance reports for school leaders, identifying key statistics, reasons for absence and any patterns of concern
Track attendance of vulnerable groups of pupils and share information with school leaders
Identify pupils that need additional support to improve their attendance
Work with school leaders to identify appropriate interventions to improve attendance for particular groups or individual pupils
Lead daily or weekly check-ins to review progress and the impact of support/interventions
Work with school leaders to develop and revise the school's attendance policy
Implement children missing education (CME) procedures when appropriate
Provide regular reports to raise awareness of emerging at-risk pupils
Working with parents/carers
Coordinate meetings with pupils and parents/carers to implement interventions and track progress
Build positive relations with parents/carers to encourage family involvement in their child's attendance
Identify, and where possible, mitigate potential barriers to attendance in partnership with families
Professional development
Take opportunities to build the appropriate skills, qualifications, and/or experience needed for the role, with support from the school
Take part in the school's appraisal procedures
Other areas of responsibility
Safeguarding
Work in line with statutory safeguarding guidance (e.g., Keeping Children Safe in Education, Prevent) and our safeguarding and child protection policies
Be alert to when persistent absence becomes a safeguarding concern and early help may be required
Work with the designated safeguarding lead (DSL) to promote the best interests of pupils, including sharing concerns where necessary
Promote the safeguarding of all pupils in the school
We can offer you:
A caring, supportive and school team
A helpful senior leadership team
A commitment to supporting your personal career development and aspirations
A chance to make a real difference to the lives of our children and their families
Visits to our school prior to application are welcomed