Job Description
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Job Details
Salary: £30,739
Location: Xtend Campus
Hours: 37 hours per week, 52 weeks of the year
Contract Type: Permanent
Reference: SR1589
Closing Date: 26/07/2024
Job Overview:
Are you skilled in project management and passionate about driving innovation through successful grant proposals? XTEND Digital Campus is looking for a dedicated Projects & Bid Coordinator to support our dynamic team. Reporting to the Head of XTEND Digital Operations, you will play a critical role in ensuring the seamless execution of digital projects and securing funding for our Research and Development initiatives. This role involves monitoring project deadlines, fostering team collaboration, and preparing compelling grant proposals to fuel our technological advancements.
Duties & Responsibilities
- Develop project plans, schedules, and allocate resources.
- Distribute project-related documents and materials.
- Maintain accurate project documentation.
- Monitor project tasks, milestones, and deadlines.
- Identify and escalate potential risks or issues.
- Prepare progress reports and presentations.
- Assist in project budget preparation and management.
- Ensure compliance with organisational policies and procedures.
- Coordinate project meetings, prepare agendas, and distribute materials.
- Foster a collaborative work environment within project teams.
- Facilitate effective communication among team members and stakeholders.
- Implement process improvements and best practices.
- Participate in project retrospectives and lessons learned sessions.
- Contribute to the development of project methodologies and tools.
- Conduct research to identify relevant grant and bid opportunities.
- Maintain a database of funding opportunities and deadlines.
- Evaluate eligibility criteria and ensure compliance with grant requirements.
- Prepare proposals, including narratives, budgets, and documentation.
- Collaborate with subject matter experts to gather information for applications.
- Monitor submission processes to meet deadlines and requirements.
- Maintain records and documentation related to grant activities.
- Ensure compliance with contract terms and conditions.
- Prepare reports and updates on grant activities and funding secured.
- Communicate with internal stakeholders, funding agencies, and partners.
Job Requirements:
- Relevant experience in Project Management, Business Administration, or a related discipline.
- Experience in monitoring project tasks, milestones, and deadlines.
- Knowledge of budgeting and financial management principles.
- Experience in identifying potential project risks and issues.
- Knowledge of contract terms related to grants and bids.
- Excellent written and verbal communication abilities.
The right candidate will have:
- High standards of communication and interpersonal skills.
- The ability to work as a team.
- A strong attention to detail.
- The ability to work towards deadlines.
- The ability to motivate both students and your peers.
- Highly motivated and enthusiastic.
- Excellent attendance and punctuality.
Why choose us:
Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.
What we offer:
- A dedicated and friendly team of professionals who are keen to develop and learn.
- Excellent pension provision
- Annual Staff Awards
- CPD days - opportunities to grow and development through mentorship and coaching
- Free onsite parking
- Staff appreciation days
- Eye care vouchers
- Onsite Starbucks & Restaurant
- Well-being days & activities
- Electric Vehicle Scheme*
- Discounted gym membership.
- Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.
- Hybrid Working available.
- Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance.
*subject to terms & conditions