Job Description

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PERMANENT OFFICE VACANCY
HEADTEACHER'S PERSONAL ASSISTANT & CLERK TO THE GOVERNORS
Friar's Grove Primary School, Colchester, Essex


Applications Close: Sunday 1st September 2024 (midnight)
Position Start Date: Monday 16th September 2024
Employment Type: Permanent
Date of Interview: Monday 9th September 2024
Salary: Essex Schools Pay Scales Scale 7 (Actual salary £18821.50 / FTE £ 29777)
Hours Per Week: 26 (Plus Paid Overtime to Attend Governors Meetings)
Weeks Per Year: 41 (38 + 1 week of NPDs + 2 weeks during school closure)

We are a thriving school community where staff, parents and governors work closely together to achieve the best possible outcomes for our pupils. We pride ourselves on our friendly, open and welcoming approach when welcoming new pupils, families and staff members to our school. An exciting opportunity has arisen to appoint a new member to our fantastic office team, as the Headteacher's Personal Assistant and Clerk to the Governors.

The successful candidate will:
· Have excellent communication and interpersonal skills
· Demonstrate excellent IT understanding and skills and be willing to learn new systems
· Have excellent written and communication skills
· Demonstrate a positive and professional approach and the ability to use initiative, prioritise tasks and work calmly under pressure.
Be an effective team player
Understand confidentiality and demonstrate this in all aspects of their role.

Roles of responsibility will include, but not be limited to:
• Provide a personal assistant service for the Headteacher, including clerical, word processing, administration and reprographics support as required, booking events, courses and meetings as requested
• Assist the Headteacher with projects, manage and co-ordinate projects
• Maintain and update the school website, and make sure it is compliant
• Ensure school policies are written, reviewed and updated, according to an annual plan, and share policies with relevant stakeholders
• Ensure all aspects of GDPR, privacy and SARs are properly undertaken
• Build on the school's eco-friendly approaches, involving children in these where appropriate
• Compile and publish regular dates, bulletins and newsletters ensuring that information is up to date. Communicate with staff to collect relevant information
• Undertake general office duties such as communicating face-to-face, via telephone and email with all stakeholders, administering first aid, ensuring security of the school
• Provide advice to the governing body on governance, constitutional and procedural matters
• Provide effective administrative support to the governing body and its committees
• Ensure the governing body is properly constituted
• Manage information effectively in accordance with legal requirements.

In return we can offer:
o In-house training and support to make sure you feel confident in all aspects of the role
o A friendly team of colleagues who work collaboratively across the school
o A caring ethos where everyone is valued, and parents and governors support us well
o Effective approaches to school organisation and administration
o A strong commitment to supporting your personal and professional development and helping you to establish an effective work/life balance.

Previous experience of working within a school office environment would be an advantage.

Friar's Grove Primary School is committed to safeguarding and promoting the welfare of children in our care and expects all staff and volunteers to share this commitment. We follow safe recruitment practices, and this post is subject to appropriate pre-employment checks, which include an enhanced DBS & references.

We are committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.

Candidates considering making an application are strongly encouraged to visit, please email finance@friarsgrove.essex.sch.uk to arrange a visit.

Closing Date: Sunday 1st September 2024
Shortlisting Date: Monday 2nd September 2024
Interview Date: Monday 9th September 2024

Documents
Below are school documents that support this advertisement and should be read in conjunction with your application.
· Job Description and Person Specification
· Recruitment & Selection Policy Statement

How to apply
Please apply online.

Contact Information
Kate Baker
School Business Manager
Friar's Grove Primary School
Upland Drive, Colchester, Essex CO4 0PZ
Telephone: 01206 843683
Email: finance@friarsgrove.essex.sch.uk
Visit our web site: www.friarsgroveprimaryschool.com