Job Ref No. ECC2075-83S Position Type: Administration Pay Range: Essex Pay Band Scale 7
Position Start Date: Immediate Contract Type: Part-time Contract Term: Permanent
Application Close: 06/10/2024 Midnight Date of Interviews: 14th October 2024 Shortlisting Starts:  07/10/2024

Job Description

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PERMANENT OFFICE VACANCY

HEADTEACHER'S PERSONAL ASSISTANT & CLERK TO THE GOVERNORS

Friar's Grove Primary School, Colchester, Essex

Applications Close: Sunday 6th October 2024 (midnight)

Position Start Date: ASAP

Employment Type: Permanent

Date of Interview: Monday 14th October 2024

Salary: Essex Schools Pay Scales Scale 7

Hours Per Week: 26 hours over 4 or 5 days, to be negotiated with successful candidate. (Plus Paid Overtime to Attend Governors Meetings)
Weeks Per Year: 41 week (38 + 1 week of NPDs + 2 weeks during school closure)

We are a thriving school community where staff, parents and governors work closely together to achieve the best possible outcomes for our pupils. We pride ourselves on our friendly, open and welcoming approach when welcoming new pupils, families and staff members to our school. An exciting opportunity has arisen to appoint a new member to our fantastic office team, as the Headteacher's Personal Assistant and Clerk to the Governors.

The successful candidate will:

· Have excellent communication and interpersonal skills

· Demonstrate excellent IT understanding and skills and be willing to learn new systems

· Have excellent written and communication skills

· Demonstrate a positive and professional approach and the ability to use initiative, prioritise tasks and work calmly under pressure.

Be an effective team player
Understand confidentiality and demonstrate this in all aspects of their role.

Roles of responsibility will include, but not be limited to:

• Provide a personal assistant service for the Headteacher, including clerical, word processing, administration and reprographics support as required, booking events, courses and meetings as requested

• Assist the Headteacher with projects, manage and co-ordinate projects

• Maintain and update the school website, and make sure it is compliant

• Ensure school policies are written, reviewed and updated, according to an annual plan, and share policies with relevant stakeholders

• Ensure all aspects of GDPR, privacy and SARs are properly undertaken

• Build on the school's eco-friendly approaches, involving children in these where appropriate

• Compile and publish regular dates, bulletins and newsletters ensuring that information is up to date. Communicate with staff to collect relevant information

• Undertake general office duties such as communicating face-to-face, via telephone and email with all stakeholders, administering first aid, ensuring security of the school

• Provide advice to the governing body on governance, constitutional and procedural matters

• Provide effective administrative support to the governing body and its committees

• Ensure the governing body is properly constituted

• Manage information effectively in accordance with legal requirements.

In return we can offer:

o In-house training and support to make sure you feel confident in all aspects of the role

o A friendly team of colleagues who work collaboratively across the school

o A caring ethos where everyone is valued, and parents and governors support us well

o Effective approaches to school organisation and administration

o A strong commitment to supporting your personal and professional development and helping you to establish an effective work/life balance.

Previous experience of working within a school office environment would be an advantage.

Friar's Grove Primary School is committed to safeguarding and promoting the welfare of children in our care and expects all staff and volunteers to share this commitment. We follow safe recruitment practices, and this post is subject to appropriate pre-employment checks, which include an enhanced DBS & references.

We are committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.

Candidates considering making an application are strongly encouraged to visit and tour the school, please email finance@friarsgrove.essex.sch.uk to arrange a visit.

Closing Date: Sunday 6th October 2024

Shortlisting Date: Monday 7th October 2024

Interview Date: Monday 14th October 2024

Documents

Below are school documents that support this advertisement and should be read in conjunction with your application.

· Job Description and Person Specification

· Recruitment & Selection Policy Statement

How to apply

Please apply online.

Contact Information

Kate Baker

School Business Manager

Friar's Grove Primary School
Upland Drive, Colchester, Essex CO4 0PZ

Telephone: 01206 843683

Email: finance@friarsgrove.essex.sch.uk

Visit our web site: www.friarsgroveprimaryschool.com

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Documents

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Information about the school

Contact Information

Kate Baker or Jo Claydon
Upland Drive, Colchester
Essex, CO4 0PZ
Telephone: 01206 843683
Email: admin@friarsgrove.essex.sch.uk